INDIANAPOLIS RADIO CLUB
A NON-PROFIT ASSOCIATION
We the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Indianapolis Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the Community.
MEMBERSHIP: Article I
All persons interested in Amateur Radio communications shall be eligible for membership, Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.
OFFICERS: Article II
Sec.1- The officers of this club shall be: President,
Vice-President, Secretary, treasurer, Chief Operator and
two(2) Directors-at- Large.
Sec.2- The officers of the club shall be elected for a term of one year by the members present at the Annual November meeting.
Sec.3- Vacancies occurring between elections must be filled by appointment and confirmed at the next club general meeting.
Sec.4- Officers may be removed by a Three-fourths vote of the membership.
DUTIES OF OFFICERS; Article III
Sec.1- President shall preside at all meetings of this club, and conduct them according to the rules adopted. He/She shall enforce due observance of this constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
Sec.2- The Vice-President shall assume all the duties of he President in his/her absence. In addition, he/she shall organize club programs and activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club.
Sec.3- The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, carry on all correspondence and read communications at each designated business meeting and submit meeting minutes to the club News Editor for distribution. At the expiration of his/her term he/she shall turn over all items belonging to the Club to their successor.
Sec.4- The Treasurer shall receive and receipt all moneys paid to the club; keep an accurate account of all moneys received and expended; pay no bills without proper authorization [by the club or its officers constituting a business committee]. Submit membership applications and each month he/she shall submit an itemized statement of the disbursements and receipts.
At the expiration of his/her term he/she shall turn over all items belonging to the Club to their successor and assist with the transfer of any club financial documents.
Sec.5- The Chief Operator shall have charge of all club operating schedules and operators, all of the club's equipment and be responsible for keeping the equipment operated by the club in proper operating condition. In addition he/she shall make an inventory of all club property (except money) showing location and purpose; such as office equipment, teaching aids, power generators, transmitting and receiving equipment. At the expiration of his/her term he/she shall turn over all items belonging to the Club to their successor as well as a current list of all equipment and its location.
Sec.6- Directors are elected at-Large annually to allow for a smooth operation of the club. One director should be the immediate past President to allow for a smooth transition of the operation and administration.
MEETINGS: Article IV
The By-Laws shall provide for regular and special meetings.
DUES: Article V
The Officers and Directors, at the November meeting each year shall fix the DUES for the following calendar year. Dues shall be paid in advance on an annual basis; NON-Payment of such dues shall be cause for expulsion from the club at the discretion of the club membership.(see by-laws for amounts)
MEMBERSHIP ASSITANCE: Article VI
The club, through designated Committees will provide technical assistance to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain programs to foster and guide members in continuing education of a technical and operational nature.
DISSOLUTION: Article VII
Upon the possible dissolution of the CLUB, any remaining proceeds shall be donated to a charity that shall be determined by the MAJORITY of the General Membership.
AMENDMENTS: Article VIII
This constitution may be amended by a TWO-THIRDS vote of the total membership. The By-Laws may be amended by a vote of TWO-THIRDS qualified club members attending a business meeting specified for this purpose. A notice of the proposed amendments/ changes, along with voting time and place shall be sent to each qualified member at least SEVEN days prior to the specified meeting.
The rules contained in "Robert's Rules of Order" shall govern the club in all cases to which they are applicable and not inconsistent with the CLUB constitution or By-Laws.
Original: date 1914;
Last amendment Sept. 1984
Date of this amendment: Dec. 2004
Review Committee: N9DOO, K9XV, W9IH